Beyond Google & Microsoft: Your Own Private Business Email Server

The information spine of your business relies on one thing: your email address. It contains sensitive data, client communications, and intellectual property. What else is attached to your email?

• Your Google Maps location.
• Your Loyverse Point of Sales account.
• Your LHDN account.
• And many more.

Now let’s say you also have your own domain; let’s call it businessku.com. Naturally you want your email to be ali@businessku.com.

• You also want your staff to have staffer@businessku.com.
• You want your departments to have their own email address for easy team management like marketing@businessku.com or sales@businessku.com.

The default choice for many small businesses is to take up a Software as a Service (SaaS) solution like Google Workspace or Microsoft 365.

While easy to set up, the per-user pricing model means costs quickly scale out of control, with each account costing hundreds of Ringgit every year. Earlier in my career I used to ask my staff how many more cars the Sales department would need to sell for us to cover this kind of cost. I’m sure you’d ask the same question too.

What if you could have complete control, enhanced security, and predictable costs?

Private Email Server #

Your own Private Email Server is a server dedicated to your business. You control the hardware (or virtual hardware), the software and all the data.

You need more storage space? Add it. You need 100 user accounts? Make them. Your HR department has 50 new employees to onboard next week? No additional costs per account, your Email server already has the specifications to handle it.

Google and Microsoft can do this as well, but SaaS is like living in a condo; you share the utilities, you pay rent, and every time you need more space for more people in your home, you can only rent more units. A private email server? It’s like owning your own house. You set the rules, and with Automata as your partner, you don’t even have to do your own maintenance.

For example, Mailcow, the software suite we trust and routinely deploy here at Automata, is a highly performant and reliable platform that you can host anywhere.

Where do you Host it? #

Flexibility is key to a business. We know this at Automata; we’ve supported startups all the way through to multinational corporations. Why shouldn’t your email server also be flexible then?

Depending on your business needs you could host it on:

• Cloud Virtual Private Server From global cloud providers like Amazon Web Services to up-and-coming Malaysian hosts like IP ServerOne. Scale your resources and find the sweet spot for your business.
• On-Premises Got your own server room and the internet resources to back it? Put your own email server in there. Comply with the strictest data regulations. We’ve previously ensured that a FinTech company based in Malaysia would be able to keep all their data within Malaysia as according to Bank Negara Malaysia’s regulations this way.
• Dedicated Server Rent your own server in a local datacenter. Someone else takes care of the hardware and connectivity; you maintain full control while able to handle high email volume at a predictable cost.

Why go Private? #

• Unbreakable Data Privacy Maintain absolute control over your data, your privacy, your confidential information, and your intellectual property.
• Predictable Monthly Costs No surprises. No more email accounts costing you thousands of Ringgit per year just for staff email use alone. Scale your business without silent costs scaling out of control everywhere.

We are Your Partner #

Consult with us for your very own Business Email Server tailored to your needs and that of your business; no strings attached.

Use our contact form or send us an email at support@automata.my